Facilities Readiness & Safety Administration
Tegimen Fortis Group provides facilities readiness, safety administration, and compliance documentation support to healthcare operators, manufacturers, logistics businesses, and construction contractors. We help clients identify gaps, establish priorities, coordinate records, track corrective actions, and maintain leadership visibility — through two divisions with defined scopes.
The firm’s founder served as Hospital Facilities Administrator of a long-term acute care hospital, and held administrative management responsibility for maintenance, housekeeping, vendor and contractor coordination, inspections, renovations, and facility readiness.
Physical plant and environment-of-care administration for hospitals, LTACHs, behavioral health, and senior living — documentation, calendars, records, and corrective-action tracking.
Safety program administration for operations, general contractors, and specialty subcontractors — observations, documentation control, recordkeeping, and leadership reporting.
TEGIMEN | Healthcare Facilities and Survey Readiness
Physical Plant & Life Safety Records
- Physical-plant walkthroughs and records reviews — including past survey findings — with a plan of action for flagged areas.
- Physical plant and utility systems documentation — HVAC, medical gas and oxygen generation systems, chillers, boilers, and other critical plant equipment: preventive-maintenance compliance, inspection and testing records, and vendor service documentation.
- Life safety inspection records, testing calendars, and vendor documentation and contractor coordination.
Survey Readiness & Compliance Administration
- Compliance readiness administration — readiness calendars, evidence files, and corrective-action tracking organized against CMS requirements and accreditor standards.
- Survey and auditor document coordination — assembling the records external reviewers request, on their deadlines.
- Annual facilities and safety policy and plan review administration — scheduled review cycles and tracked revisions.
- Renovation, relocation, infection-control documentation, and turnover readiness support.
Maintenance, Inventory & Supply Administration
- Preventive-maintenance calendars and CMMS work-order tracking, with overdue-action reporting.
- Inventory and supply program development — par-level system design, cycle-count programs, and vendor structure; with ongoing inventory records and critical-supply tracking (PPE and medical-surgical supplies).
Emergency Preparedness, Drills & Reporting
- Emergency drill calendars and coordination, with after-action documentation.
- Quarterly trend reporting on findings and corrective actions, and emergency preparedness reporting.
FORTIS | Safety Management and EHS Compliance Support
Safety Program Administration
- Safety program reviews, documentation control, and training matrices.
- JSA/JHA documentation, pre-task planning, and toolbox-talk support.
Field Observations & Corrective-Action Tracking
- Scheduled field observations, written findings, and corrective-action tracking.
Incident, Recordkeeping & Loss-Trend Support
- Incident and near-miss documentation and investigation coordination.
- OSHA injury and illness recordkeeping support.
- Loss-trend reviews, prevention-action tracking, and authorized broker coordination.
Project Records & Leadership Reporting
- Project records, safety dashboards, and recurring leadership reporting.
School Safety Plan Administration
- Administration of the annual school safety plan cycle for Georgia schools — public, charter, and private — under O.C.G.A. § 20-2-1185 and HB 268.
- Safety plan documentation and updates, drill calendars and records, and behavioral-health and threat-assessment plan documentation support.
- Submission packets to local EMA, law enforcement, and GEMA/HS, tracked to filing.
- The school’s own staff and law-enforcement partners make all safety and content decisions; TFG administers the documentation only, and no agency approval or outcome is guaranteed.
Administration, not operations. Standard services are advisory, observational, administrative, and coordinative. TFG administers the program — documentation, calendars, records, observations, corrective-action tracking, coordination, and reporting — while the client keeps operational control, directs its own people, and performs the work. Deliverables, coverage, qualifications, and client responsibilities are established in writing before engagement.
TFG is not a CMS or state surveyor, accreditor, or regulator; readiness support does not guarantee survey outcomes, and loss-prevention services do not guarantee EMR reductions.
WHO WE SERVE — Healthcare operators (hospitals, LTACHs, behavioral health, senior living), construction managers and contractors, manufacturers, logistics operators, and Georgia schools — public, charter, and private.